Get Organized & Stay Productive

One of the most overlooked factors for our mental well-being is being organised. It is one of the most underestimated contributors to making sure we are happy, less stressed out and productive. However, organisation may not come naturally to everyone, but practising good habits and establishing a solid daily routine are two key ingredients of the secret to a well-balanced life, work and having your possessions in order.

 

Furthermore, being organised benefits more than just getting your belongings in order. When you have built a productive routine, you will notice that your confidence level is higher, you feel more fulfilled and you foster a positive mindset in small day-to-day tasks.

 

It can seem challenging, but as seasons, stress, and clutter come and go, the principles, skills, and mindsets for a more orderly life can greatly help us get through all the ups and downs.

Like any other soft skill, organisation can be learned and honed. You will soon feel less stressed out as you have more time and space for productivity in your life and in your work.

What Are The Benefits Of Being Organised?

Many professional organisers sing the praises of improving one’s mental health through organising, including Patricia Diesel, an organising expert and hoarding specialist: “Addressing the emotional and mental components of clutter is critical to the underlying cause. I believe that clutter is an outward manifestation that mirrors the body and mind that overwhelms.”

Less stress and more flexible schedule

Knowing where things are, when they are due and what steps to take to get work done will leave you feeling more calm and allow you to think more clearly, which is a big contrast to when you are scrambling to meet forgotten deadlines.

 

Organisation also helps you maintain a better flow of communication, not just in work but in life in general, too. Wouldn’t it be a more peaceful life when there is less friction and misunderstanding?

 

There are many time management tools you can use to help you cut out time wasters and get organised. Doing so will help you increase productivity, get more focused and deep work.

Decreased risk of burnouts

When you feel stressed and overwhelmed, you are more likely to create errors and make ill-informed decisions. Ironically, you would feel even more stressed out afterwards – which when compounded over time – leads to burnouts.

 

That overwhelming feeling stems from having too much to do in an insufficient amount of time. Getting organised can help you feel more in control and reduce the risk of overworking.

 

Believe it or not, organisation also helps you to be punctual. Organisation and punctuality are things that go hand-in-hand and help you stay on time without running on low.

More space for creativity

One study found that the physical act of tidying up one’s house can make a person more active and healthier overall. Keeping your environment clean and neat would not only benefit your physical health, your mind and heart would also be more settled.

 

Instead of being in a state of constant worry thinking about your mental task list, having your to-dos written down in a more organised fashion will leave more room for creative, focused work or fun leisurely activities. Plus, when you have it written down, you’ll be almost certain to complete them!

 

An organised system also helps you get rid of meaningless tasks and focus on a certain goal and what really matters. This will leave room for you to do what makes you happy. For example, if cooking is too much of a hassle for your lifestyle, try meal prepping the night before or at the start of the week with healthy and wholesome whole grain pasta to fuel you through the day and save time.

Where To Start?

When task after task begins to pile up, it isn’t too hard to forget one small, yet important task. Getting your personal and professional life together might seem like a daunting task, but when everything has a place, it’s easier to solve everyday problems – from the big to the small.

Try it out! Being able to fix minor inconveniences will definitely give you a sense of control and fulfilment because you know exactly where to look for solutions. Slowly and surely, little by little, you will feel more empowered and confident.

Your desk and calendar

The easiest one to tackle is your everyday-used desk. Start by getting rid of clutters. Shred or recycle any extra papers and any junk you no longer use that takes up space on your desk.

 

You can also create a filing system for all your documents and essentials and label them. You can get them sorted by project, alphabetically, by date or however that makes sense to you. Here’s a suggestion: you can also get little drawers or shelves to sort out your stationeries and keep your desk clutter free!

 

Another helpful tip is to get your calendar organised. Be sure to add both your work and personal related matters within so you stay on top of things. For those who may have several projects to work on or clients to meet in a given day, an organised calendar helps you avoid being late or double-booked.

Your computer

In this day and age, most of us use technology and computers for work. Here’s a nifty tip for your digital workspace!

 

You may want to ensure your files are organised in a manner that will make it easy for you to locate an item quickly. Ensure that you are specific with your file names so that it is much easier to search for, especially when you are in a rush.

 

A clean and organised desktop will also help you start your day right. You will feel ready to get to work when you have all files and to-do-lists displayed neatly on screen. Such an organisation system will definitely be effective in reducing stress in your work environment.

Your Kitchen

They say that the kitchen is the heart of a home because it is where all your meals are prepared with love. Food nourishes our body and mind. This makes it important to have an organised kitchen with all the items and food you can reach to prepare a meal or grab as a snack throughout the day.

 

Start with small steps and attack it section-by-section like clearing your pantry or organising the refrigerator. Throw out expired items and anything that gets in the way of the organisation system you have in place that’s best suited for your lifestyle. This way, meals can be prepared without a hitch, reducing any unnecessary stress.

 

Try replacing any unhealthy food items with healthier alternatives in your kitchen such as wholegrain rice instead of white rice, and olive oil instead of seed oil. This food habit transition will not only give you more energy and nutrition but will also prompt a more focused and positive working attitude. When your body is healthy, your mind and emotions will be at ease too.

Organisational Tips

Starting to be more organised seems harder than it really is, but the truth is, getting started is the hardest part. Once you break it down to more manageable tasks, finding a rhythm and pace that suits you will come easily. After a while, the practice will become a habit you can’t shake.

Learn to let things go

Organising is not about perfection, but a quality of life standard. “Everyone’s standards are different. As long as the organised environment is in alignment with those standards and it is not infringing upon a quality of life that is obstructing or detrimental to that person’s life, then usually a person will find acceptance and peace from that,” says Patricia Diesel.

 

Let go of the idea of “perfect” and strive to create an organised life best suited to your needs. Remember, everyone’s organisation system is different from one another and it suits their lifestyles accordingly.

 

Additionally, you might want to let go of any items that no longer serve you. Consider what truly makes an item “valuable” to you and not the idea that it might be valuable based on fear or other emotions. One way you can go about this is the Marie Kondo way and find the items that “sparks joy”.

Break everything down to bite-sized pieces

If you feel a bit weighed down by the size of the project, you can try breaking it down into easily palatable pieces. This can help you reduce anxiety and feel less overwhelmed. Diesel recommends to break it down into different categories, then rate the priority of each category, and begin with the level that reduces the anxiety the most.

 

“The goal is to have the person see the entire project, and then help them see how to accomplish it in a manageable way,” she says

 

Furthermore, let’s not put necessary daily chores on the back burner. Allocate 15-20 minutes for menial tasks that need to get done like a load of laundry or sorting the mail.

Prioritise maintenance

Once you have started an organisational system, maintaining order is critical. It is so easy to fall back to old habits but realise that not long after it, clutter will start building up again.

 

The key to maintaining an orderly house or office space is putting things away every single day. If possible, do it right away too. A small effort each day will save you from bigger effort down the road. Plus, living in a space free of mess and clutter will definitely ease your mind.

Oftentimes, a little effort can reinvigorate the mind and build momentum toward an increasing feeling of motivation. Simply put, the more effort you put in, the more satisfaction you will feel. This will leave you more motivated to continue.

 

Remember that apart from physically organising your personal and work life, spending some time and effort to organise your mental space can be a total game changer.

 

Take some time and reflect inwards. How do you organise your thoughts and manage your daily activities? How we organise the musings that run through our minds are also unique to ourselves. Everyone is different, but coming up with an organisation system for your ideas, priorities and overall schedule can clear mental space and improve your overall quality of life.